Indigo Arts Alliance (IAA) is seeking an experienced office manager to assist in supporting the day-to-day management of the administrative aspects of our organization that will continue to drive its future growth. IAA is a nonprofit artist residency program that invests in supporting artists across disciplines, including visual arts, performing arts, creative writing and music composition. IAA provides both the time and space necessary for the development of new work; it also offers public programming that uses creative processes to bring communities together and expand cultural awareness. 

We are looking for a detail oriented, pro-active individual who has experience overseeing operational tasks such as accounting prep working with a bookkeeper/accountant, file systems creation (digital and manual), importing and maintaining donor databases (software: Little Green Light), basic scheduling using Google calendars, experience using project management tools i.e. Mondays.


Office and Studio Administrator Job Description:

  • Supports IAA operations by maintaining office systems and working closely with staff.
  • Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
  • Completes operational requirements by scheduling and assigning employees and following up on work results.
  • Keeps management informed by reviewing and analyzing best practices for efficient operations, summarizing information, and identifying trends.
  • Works with IAA leadership to achieve financial objectives by preparing a budget for office/studio needs, scheduling expenditures, analyzing variances, and initiating corrective actions.
  • Managing and ordering office and studio supplies
  • Working with IAA’s bookkeeper in maintaining accurate up to date financial books and records 

Compensation and Hours

This is a part-time position consisting of a 20 hour work week at $17.00 per hour. Working days to be determined.  


Office Administrator Qualifications / Skills:

  • Managing processes
  • Developing standards
  • Promoting process improvement
  • Tracking budget expenses
  • Excellent people skills
  • Reporting / attention to detail
  • Supply management
  • Inventory control


Qualifications

  • College degree or equivalent
  • Two to three years’ management experience in an office setting
  • Specific industry experience preferred
  • Proficient with Microsoft Office software and Google Drive, Little Green Light Donor database system, basics of Quick Books
  • Apple Mac operating systems


Staffing

IAA is currently being led by co-founder and Executive Director, Marcia Minter; co-founder Daniel Minter, Artist Director; Deputy Director, Jordia Benjamin; Ashley Page, Studio and Programs Coordinator and Aminata Conteh, Marketing and Communication Coordinator. Indigo Arts Alliance is also supported by a robust community of Board members and Advisors, community partners, sponsors and funders. 


More About Indigo Arts Alliance:

Indigo Arts Alliance is in our third year of operation. A few highlights since our opening in May 2019: 

Hosted 28 Artists in Residence representing 8 different countries. We offered curated experiences including Maine’s 1st African Diaspora Festival, The Welcome Table Symposium, (attended by over 200 people,) The Beautiful Blackbird Children’s Book Festival, as well as over 100 artists’ talks, art, dance and music workshops, symposia and presentations. Many of these events have been in partnership with the wonderful organizations that make up our arts and culture sector. Our programs have been featured in national magazines including National Geographic, Maine Public, Boston Global Review, Hyperallergic and more! We've also expanded our local and global community by partnering with nationally renowned organizations such as The Kennedy Center, Portland Museum of Art, and Pérez Art Museum Miami, expanding our network of collaborators. Additionally, we have been awarded grants by the Andy Warhol Foundation, New England Foundation for the Arts, Maine Arts Commission, The Crewe Foundation and many more.


For more information, please contact jobs@indigoartsalliance.me.

The Communication and Marketing Administration Intern provides support to Indigo Arts Alliance by executing day to day tasks and representing Indigo in a positive manner to the community. They also play a valuable role in implementing our programming and utilizing their skill sets to improve the creative experience here at Indigo. This position is available to currently enrolled students pursuing an undergraduate, or graduate degree as well as recent graduates who graduated within a year of the application period and offers a hybrid internship model (virtual and in-person) dependent on COVID-19 and CDC guidelines.


Roles and Responsibilities:
- Assist Marketing and Communications Coordinator in streamlining internal/external communications software
- Assist in researching and setting up new communications
- Assist communications team in maintaining active social media presence for the organization with guidance from Executive Director (utilizing guidelines and branding elements provided).

- Assist in the design and creation of various printed materials
- Maintain and organize internal IAA Google Drive
- Assist in internal/external communication document creation (Information Templates, Studio Guidelines, Artist in Residence Handbook, etc)
- Sourcing, researching, and creating content to be used for our various social media platforms
- Maintaining the IAA content archives
- Assist in writing social media post copy, and keeping all communication tools consistent and up to date


Qualifications:
- Currently enrolled, or recently graduated from a college or university - Positive attitude and strong work ethic
- Strong written and verbal communication skills
- Strong technical skills in computer literacy
- Aptitude in digital/social media and all its platforms
- Good organization skills with attention to detail
- Ability to receive feedback and critique with humility, modesty, and respect - Exceptional attention to detail
- Desire to find creative solutions to all challenges and problems
- Personal qualities of kindness, integrity, credibility, and commitment to the mission - Art education or experience (painting, sculpture, photography, printmaking experience preferred but not required)
- Demonstrated attention to detail and ability to follow specific step-by-step instructions


Staffing
IAA is currently being led by co-founder and Executive Director, Marcia Minter; co-founder Daniel Minter, Artist Director; Deputy Director, Jordia Benjamin; Studio and Programs Coordinator, Ashley Page and Marketing and Communications Coordinator, Aminata Conteh. Indigo Arts Alliance is also supported by a robust community of partners, sponsors and funders.


Compensation and Hours
Spanning 135 hours, this internship accounts for 3 credits and has also been funded a total of $1500. For students of Maine College of Art, this stipend is administered by MECA and funded through the Crewe Foundation. For non-MECA students, funding for this internship is provided by The David Driskell Foundation, and will be administered by Indigo Arts Alliance. This internship is possible through the generous philanthropy of our community organizations to help foster and grow young brown and black artists that are emerging within their careers. While introducing young students to established, mid-career and budding POC artists in the local Portland community, and hosting space for talking about work from a different perspective, this opportunity allows for artists of all kinds to learn and grow. This internship is now available for recent graduates who graduated within a year of applying. The rate of compensation does not change with graduate status.


The 2022 Summer Communications and Marketing Administration Internship will run from June 21st to August 20th, 2022.

The Studio and Programming Administration Intern provides support to Indigo Arts Alliance by executing day to day tasks and representing Indigo in a positive manner to the community. They also play a valuable role in implementing our programming and utilizing their skill sets to improve the smooth administrative and facility operations at Indigo. This position is available to currently enrolled students pursuing an undergraduate, or graduate degree as well as recent graduates who graduated within a year of the application period and offers a hybrid internship model (virtual and in-person), dependent on COVID-19 and CDC guidelines.


Roles and Responsibilities:
- Research relevant studio facilities to better inform the IAA print/studio community workshop
- Regularly audit and populate studio supplies inventory documents
- Assist in researching and setting up new studio furniture/equipment
- Maintain the general organization and cleanliness of all Indigo Arts Alliance facilities
- Assist communications team in maintaining active social media presence for the organization with guidance from Deputy Director (utilizing guidelines and branding elements provided).
- Maintain and organize internal IAA Google Drive
- Assist in internal/external communication document creation (Information Templates, Studio Guidelines, Artist in Residence Handbook, etc)


Qualifications:
- Currently enrolled, or recently graduated from a college or university
- Positive attitude and strong work ethic
- Strong written and verbal communication skills
- Strong technical skills in computer literacy
- Aptitude in digital/social media and all its platforms
- Good organization skills with attention to detail
- Ability to receive feedback and critique with humility, modesty, and respect
- Exceptional attention to detail
- Desire to find creative solutions to all challenges and problems
- Personal qualities of kindness, integrity, credibility, and commitment to the mission
- Art education and/or experience (painting, sculpture, photography, printmaking experience preferred but not required)
- Demonstrated attention to detail and ability to follow specific step-by-step instructions
- Must be able to lift 50-75 lbs.


Staffing
IAA is currently being led by co-founder and Executive Director, Marcia Minter; co-founder Daniel Minter, Artist Director; Deputy Director, Jordia Benjamin; Studio and Programs Coordinator, Ashley Page and Marketing and Communications Coordinator, Aminata Conteh. Indigo Arts Alliance is also supported by a robust community of partners, sponsors and funders.


Compensation and Hours
Spanning 135 hours, this internship accounts for 3 credits and has also been funded a total of $1500. For students of Maine College of Art, this stipend is administered by MECA and funded through the Crewe Foundation. For non-MECA students, funding for this internship is provided by The David Driskell Foundation, and will be administered by Indigo Arts Alliance. This internship is possible through the generous philanthropy of our community organizations to help foster and grow young brown and black artists that are emerging within their careers. While introducing young students to established, mid-career and budding POC artists in the local Portland community, and hosting space for talking about work from a different perspective, this opportunity allows for artists of all kinds to learn and grow. This internship is now available for recent graduates who graduated within a year of applying. The rate of compensation does not change with graduate status.


The 2022 Summer Studio and Programming Administration Internship will run from June 21st to August 20th, 2022.

Indigo Arts Alliance